How To Save Mailchimp As Pdf

How To Save Mailchimp As Pdf


How To Save Mailchimp As Pdf: In today’s digital age, email marketing is a powerful tool for businesses and organizations to connect with their audience. Mailchimp, a popular email marketing platform, makes it easy to create and send stunning email campaigns. However, there may be times when you want to preserve these emails for future reference or share them in a different format. That’s where the need to save Mailchimp emails as PDFs arises.

We will walk you through the step-by-step process of converting your Mailchimp emails into PDF files. Whether you want to archive your email campaigns for compliance purposes, create a downloadable resource, or simply have a backup of your communications, this tutorial will equip you with the knowledge and tools to do so effortlessly.

We will explore various methods and options, ensuring that you can choose the one that best fits your needs. From utilizing built-in features to employing third-party tools, you’ll discover the most efficient and user-friendly ways to save your Mailchimp emails as PDFs. By the end of this guide, you’ll be well-equipped to handle this task with confidence, enhancing your email marketing strategy and organizational capabilities.

How To Save Mailchimp As Pdf

How do I save a Mailchimp file as a PDF?

How to export a Mailchimp campaign as a PDF

1.Right-click and select Print… or use the shortcut (CTRL+P or Command-P (on Mac)).

2.Then select Save as PDF.

3.Finally, click Save.

To save a Mailchimp file as a PDF, you’ll need to follow a few simple steps:

Log into Mailchimp: Start by logging into your Mailchimp account using your username and password. If you don’t have an account, sign up for one.

Access your Campaign: Once logged in, navigate to the campaign you want to save as a PDF. Campaigns include email newsletters, announcements, or any other content you’ve created in Mailchimp.

Open the Campaign: Click on the campaign you want to convert to a PDF. This will open up the campaign editor.

Print the Campaign: To save it as a PDF, you need to print the campaign. You can do this by clicking on the “Preview and Test” dropdown menu and selecting “Enter Preview Mode.”

Print to PDF: In the preview mode, click the print icon or press Ctrl+P (Cmd+P on Mac) to open the print dialog box. Instead of selecting a physical printer, choose “Save as PDF” or “Print to PDF” as the destination.

Adjust Settings: Depending on your system, you may have options to adjust settings like paper size and orientation. Make sure everything looks good, and then click “Save” or “Print” to generate the PDF file.

Save the PDF: Choose where you want to save the PDF file on your computer, give it a name, and click “Save.”

Now you’ve successfully saved your Mailchimp campaign as a PDF file that you can share or archive as needed.

How do I export a file from Mailchimp?

View or export a segment

If you have more than one audience, click the Current audience drop-down and choose the one you want to work with. Click View Segment, and choose the segment you want to export. Click Export Segment. After the export loads, click Export as CSV to download the file to your computer.

Exporting a file from Mailchimp is a straightforward process, and it allows you to access your valuable subscriber data or campaign reports in various formats. Here’s a step-by-step guide:

Log into Mailchimp: Start by logging into your Mailchimp account using your username and password. If you don’t have an account, sign up for one.

Access Your Audience or Campaign: Depending on what you want to export, navigate to the appropriate section. To export your audience data, click on the “Audience” tab. To export campaign reports, click on the “Campaigns” tab.

Select Your Data: In the Audience section, click on “All contacts” or a specific list. In the Campaigns section, select the campaign you’re interested in. You can also use filters to refine the data you want to export.

Choose Export Options: Look for the “Export” or “Export Audience” (for audience data) or “Export Report” (for campaign reports) button. Click on it to open the export options.

Customize Export: Depending on what you’re exporting, you can customize the export format, fields, and other settings. Common export formats include CSV, XLSX, and PDF.

Initiate Export: After customizing your settings, click the “Export” or “Start Export” button. Mailchimp will process your request, and you’ll receive an email notification when the export is ready.

Download the File: Once you receive the notification, click the provided link to download your exported file to your computer.

You can easily export your data or campaign reports from Mailchimp in a format that suits your needs for analysis, archiving, or sharing with others.

How do I create a PDF link in Mailchimp?

In the Text Link pop-up modal, click the drop-down menu and select File. Upload a file from your device or use Select File to link a file from your content studio. After the file uploads, we’ll automatically create the URL for your file. Click Save.

Creating a PDF link in Mailchimp is a useful way to share documents, reports, or other PDF files with your email subscribers. Here’s a step-by-step guide on how to do it:

Log into Mailchimp: Start by logging into your Mailchimp account with your credentials.

Create or Edit a Campaign: Choose whether you want to create a new email campaign or edit an existing one.

Insert a Text or Image Block: In the email campaign editor, click where you want to add the PDF link. You can use a text block or an image block, depending on how you want the link to appear.

Add Your Text or Image: If you’re using a text block, type the text you want to link (e.g., “Download PDF”) and highlight it. If you’re using an image block, insert your image.

Insert the PDF Link: With the text or image selected, click the “Link” icon in the editor’s toolbar (it looks like a chain link).

Upload or Link to PDF: In the link dialog box, you can either upload the PDF directly to Mailchimp by clicking “Upload” and selecting the file from your computer, or you can link to an existing PDF on the web by pasting the URL in the appropriate field.

Set Link Options: Customize the link settings as needed, such as choosing whether the link opens in a new tab or window.

Save the Link: Click “Insert” or “Save” to add the PDF link to your email content.

Preview and Test: Before sending the email, preview and test the link to ensure it works as intended.

You’ve successfully created a PDF link in your Mailchimp email campaign, allowing your subscribers to easily access and download the linked PDF document.

Can you export MailChimp reports?

To export a combined campaign report, follow these steps. Click Analytics, then click Reports. Click Download All Reports. Click Generate Export.

Yes, you can export Mailchimp reports to access and analyze your email campaign performance data in more detail. Mailchimp provides several types of reports, including campaign performance reports and audience data reports, which can be exported for further analysis or archiving. Here’s how you can export Mailchimp reports:

Log into Mailchimp: Start by logging into your Mailchimp account using your credentials.

Access Reports: From the Mailchimp dashboard, navigate to the “Reports” section. Here, you’ll see a list of your recent email campaigns.

Select a Campaign: Click on the specific campaign you want to export a report for. This will open the campaign’s report summary.

Export Report: Look for the “Export” or “Export Report” button, typically located near the top-right corner of the report summary page. Click on it.

Choose Export Format: Mailchimp typically offers export options in formats like CSV (Comma-Separated Values) or XLSX (Microsoft Excel). Select the format that suits your needs.

Customize Export Settings: Depending on the selected format, you may have options to customize the data fields included in the export.

Start Export: Click the “Start Export” or “Export” button to initiate the export process. Mailchimp will process your request.

Download the Exported File: Once the export is complete, you’ll receive an email notification with a link to download the exported file. Click on the link to download the report to your computer.

You can easily export Mailchimp reports to gain deeper insights into your email campaign performance, share data with team members, or incorporate it into your analytics tools for further analysis.

How To Save Mailchimp As Pdf

How do I save a single Mailchimp email as a PDF document?

To save a single Mailchimp email as a PDF document, follow these steps:

Open the Email: Log in to your Mailchimp account and navigate to the campaign or email you want to save as a PDF. Open the email so that you can view its content.

Print the Email: Click on the email to open it in a new window or tab. Once it’s open, locate the print option. In most browsers, this can be found in the top-right corner of the email window. Alternatively, you can use the keyboard shortcut Ctrl+P (Cmd+P on Mac) to open the print dialog.

Select the Printer: In the print dialog, you’ll see a list of available printers. Instead of choosing a physical printer, select the option that allows you to “Save as PDF” or “Microsoft Print to PDF” (the wording may vary depending on your operating system and browser).

Adjust Settings: Before saving the email as a PDF, you can customize the settings such as page layout, orientation, and margins according to your preference.

Save as PDF: After configuring the settings, click the “Save” or “Print” button. You will be prompted to choose a location on your computer to save the email as a PDF file. Select the desired folder and provide a file name.

Save: Click the “Save” button, and Mailchimp will convert the email into a PDF document and save it to the specified location on your computer.

This method allows you to create a PDF version of a single Mailchimp email for archiving, sharing, or reference purposes.

Can I automate the process of saving multiple Mailchimp emails as PDFs?

Automating the process of saving multiple Mailchimp emails as PDFs is a bit more complex but certainly possible with the right tools and workflows. Here’s how you can approach this:

Export Emails: Mailchimp doesn’t offer a native feature to automate PDF creation for multiple emails. To begin, export the emails you want to save as PDFs. You can export them as HTML files or use Mailchimp’s API to retrieve email content programmatically.

HTML to PDF Conversion: Next, you’ll need a tool or script to convert HTML to PDF automatically. There are various libraries and third-party services available for this purpose. Popular choices include wkhtmltopdf, Puppeteer (a headless Chrome browser tool), or cloud-based solutions like HTML to PDF API services.

Automation Script: Develop or set up a script that automates the entire process. This script should iterate through your exported emails, convert them to PDFs using the HTML to PDF conversion tool, and save them to a designated folder on your server or cloud storage.

Scheduling: To make the process truly automated, you can schedule the script to run at specific intervals using tools like cron jobs on Linux or Task Scheduler on Windows. Alternatively, you can use cloud-based serverless computing platforms like AWS Lambda to trigger the script on a schedule.

File Organization: Implement a logical file naming and organizing system to keep track of your PDFs. This makes it easier to retrieve specific emails when needed.

While automating this process may require some technical expertise, it can significantly streamline the task of saving multiple Mailchimp emails as PDFs, especially for businesses that frequently need to archive their email campaigns or reports.

What are the benefits of saving Mailchimp emails as PDF files?

Saving Mailchimp emails as PDF files offers several valuable benefits:

Archiving and Documentation: PDFs provide a stable and consistent format for archiving important communications. Saving Mailchimp emails as PDFs ensures that you have a permanent record of your email campaigns, which can be essential for compliance, record-keeping, and auditing purposes.

Offline Access: PDFs can be easily accessed offline without an internet connection. This is especially useful when you need to reference or share email content in areas with limited or no internet access.

Content Preservation: PDFs preserve the layout, formatting, and images of your Mailchimp emails exactly as they appear when sent. This ensures that the content remains intact and visually appealing, which is crucial for marketing materials and reports.

Shareability: PDFs are widely compatible across various devices and operating systems. They can be easily shared with team members, clients, or stakeholders who may not have access to Mailchimp or the specific email campaign.

Security: PDFs can be password-protected, encrypted, or have restricted permissions, enhancing the security of sensitive email content. This feature is vital when sharing confidential information.

Reference and Analysis: Saved PDFs can be used for reference or analysis. You can compare different email campaigns, track changes over time, and analyze the effectiveness of your email marketing strategies.

Compliance: Some industries and regulations require organizations to maintain records of electronic communications. Saving Mailchimp emails as PDFs helps you comply with these legal and industry-specific requirements.

Long-Term Availability: Unlike email messages, which may get deleted or lost, PDFs are more likely to remain available and accessible for an extended period, ensuring that you can revisit your email content whenever needed.

Saving Mailchimp emails as PDF files provides a secure, accessible, and reliable method for archiving, sharing, and preserving email communications, making it a valuable practice for businesses and organizations of all sizes.

Are there any third-party tools or integrations that simplify the PDF-saving process in Mailchimp?

Yes, there are third-party tools and integrations that can simplify the process of saving Mailchimp emails as PDFs, making the task more efficient and user-friendly. Here are a few options:

Zapier: Zapier is an automation platform that connects Mailchimp with various other apps and services, including PDF generators like Google Drive or Dropbox. You can set up “Zaps” to automatically create PDFs from your Mailchimp emails and save them to a designated folder.

Mailchimp Add-Ons: Some third-party add-ons and plugins, like “Mailchimp for WordPress,” offer features to export email campaigns as PDFs directly from your WordPress website. These integrations simplify the process and allow for easy customization.

HTML to PDF Converters: Various online HTML to PDF conversion services and libraries can be integrated into your workflow. Tools like “pdfcrowd” or “DocRaptor” offer APIs that you can use to convert Mailchimp email content into PDFs programmatically.

Google Chrome Extensions: There are Chrome extensions, such as “Save as PDF” or “Print Friendly & PDF,” that you can install to your browser. These extensions allow you to save web pages, including Mailchimp emails, as PDF files with just a few clicks.

Email Marketing Platforms: Some email marketing platforms, besides Mailchimp, have built-in options to export email campaigns as PDFs. Check if your chosen platform offers this feature to simplify the process.

When choosing a third-party tool or integration, consider factors like ease of use, customization options, cost, and compatibility with your existing workflow. These tools can save you time and effort, making it convenient to save Mailchimp emails as PDFs for archiving, sharing, and other purposes.

How To Save Mailchimp As Pdf


Mastering the art of saving Mailchimp emails as PDFs opens up a world of possibilities for email marketers and businesses alike. It provides a seamless way to preserve your digital communications, ensuring they remain accessible and compliant with regulatory requirements. Whether you’re looking to maintain a comprehensive email archive, share your campaigns as downloadable resources, or simply want to have a backup of your valuable content, the methods discussed in this guide empower you to achieve these goals with ease.

By following the step-by-step instructions and exploring the various options presented here, you can tailor your approach to suit your specific needs. You now possess the knowledge to harness the full potential of Mailchimp and leverage your email marketing efforts in innovative ways.

As technology continues to evolve, staying informed about such practical solutions becomes essential for any organization’s success. Saving Mailchimp emails as PDFs is not just a task; it’s a valuable skill that enhances your digital marketing strategy, ensures data security, and strengthens your ability to engage with your audience effectively. So go ahead, apply what you’ve learned, and unlock new dimensions in your email marketing journey.