how to send a google meet invitation

How To Send A Google Meet Invitation


In today’s digital age, video conferencing has become an essential tool for connecting with colleagues, friends, and family members across the globe. Google Meet, a popular video conferencing platform, offers a seamless and user-friendly experience for hosting virtual meetings, presentations, and collaborative sessions. To ensure a smooth and efficient gathering, it is crucial to send out invitations to the participants in advance.

 In this guide, we will walk you through the step-by-step process of sending a Meet invitation, enabling you to effortlessly organize and invite attendees to your next virtual gathering. Whether you are a professional hosting a business meeting or an individual arranging a social gathering, mastering the art of sending Google invitations will empower you to bring people together in a virtual space, fostering effective communication and collaboration. So, let’s dive in and discover how you can effortlessly send a Google invitation and make your next virtual event a resounding success.

how to send a google meet invitation

Do you need Gmail for Google Meet?

The Meet mobile app or the Gmail mobile app or a supported web browser. A compatible device with minimum system requirements. A supported operating system. A broadband connection to the internet.

If you have a Gmail account: If you already have a Gmail account, you can easily access Google Meet by signing in to your Gmail inbox. You will find a dedicated tab for Meet on the left-hand side of the Gmail interface. Simply click on the “Meet” tab to initiate or join a meeting.

If you have a Google Workspace account: Google Workspace (formerly known as G Suite) is a collection of productivity tools offered by Google for businesses and organizations. If you have a Google Workspace account through your workplace or educational institution, you can use your account credentials to access Meet. You can usually find the Google application within the suite of Google Workspace tools, such as Google Drive, Gmail, or the Google Workspace Admin console.

Using Google Meet without a Gmail or Google Workspace account: While having a Gmail or Google Workspace account simplifies the process of accessing Meet, it is not mandatory. Google also allows users to join meetings as guests without requiring a Google account. If you receive an invitation to a Google session, you can simply click on the meeting link provided and enter your name to join as a guest. However, as a guest, you may have limited access to certain features and functionalities compared to users who are signed in with a Gmail or Google Workspace account.

How do I send a Google meet link without the app?

In a web browser, Click Enter a code or link > click Join. Enter a meeting code or nickname. The meeting code is the string of letters at the end of the meeting link.

Google Calendar:

  • Open your Google Calendar on a web browser.
  • Click on the desired date and time to create a new event.
  • In the event details, enter the title, date, and time for the meeting.
  • In the “Add guests” field, enter the email addresses of the people you want to invite to the meeting.
  • Click on the “Add Meet video conferencing” button to automatically generate a Google Meet link for the event.
  • Save the event, and an email invitation will be sent to the participants with the Google Meet link included.


  • Open your preferred email client or webmail service.
  • Create a new email.
  • In the email body, provide the details of the meeting such as the date, time, and purpose.
  • Copy the Google Meet link from your web browser’s address bar.
  • Paste the Google Meet link into the email.
  • Enter the email addresses of the recipients in the “To” field.
  • Send the email, and the recipients will receive the invitation with the Google Meet link.

Messaging Apps:

  • Open a messaging app or platform that supports sharing links, such as WhatsApp, Slack, or Microsoft Teams.
  • Create a new chat or conversation with the participants you want to invite.
  • In the chat, type a message providing the meeting details and mentioning that it will be held on Google Meet.
  • Copy the Google Meet link from your web browser’s address bar.
  • Paste the Google Meet link into the chat.
  • Send the message, and the recipients will be able to access the Google Meet link directly from the messaging app.

Is Google meet link free?

Anyone with a Google Account can create a video meeting, invite up to 100 participants, and meet for up to 60 minutes per meeting at no cost.

Here are some key features of the free version of Google Meet:

  • Meeting Duration: The free version of Google Meet allows meetings to run for up to 60 minutes per session. After the 60-minute limit is reached, the meeting will automatically end. However, you can start a new meeting immediately if needed.
  • Number of Participants: Google Meet allows up to 100 participants to join a meeting in the free version. This enables you to connect with a substantial number of individuals simultaneously.
  • Screen Sharing: The free version of Google Meet supports screen sharing, allowing participants to share their screens during meetings. This feature is useful for presentations, demonstrations, and collaborative work.
  • Chat Functionality: Google Meet provides a chat feature in the free version, enabling participants to communicate through text messages during the meeting. This can be helpful for sharing links, notes, or asking questions.
  • Integration with Google Apps: Google Meet seamlessly integrates with other Google apps, such as Google Calendar and Gmail. This allows for easy scheduling of meetings and sending invitations to participants.
how to send a google meet invitation

How do you send an invitation message?

  • Your name. Type of party: Let your guests know what special occasion or milestone your party is in aid of, whether that be your 30th birthday or your engagement. Date and time of the party.
  • Start with a warm greeting: Begin your invitation message with a polite and friendly greeting, addressing the recipient by name or using a general salutation like “Dear friends” or “Hello everyone.”
  • State the purpose of the invitation: Clearly communicate the purpose of the event or meeting in a concise manner. Mention the reason for the gathering, whether it’s a business meeting, a party, a conference, or any other event.

Provide essential details:

  • Date and time: Specify the date, start time, and duration of the event. Include any important time zone information if applicable.
  • Location: If it’s an in-person event, provide the venue name, address, and any additional directions or parking instructions. For virtual events, mention that it will be conducted online.
  • Virtual platform: If the event is virtual, specify the platform you will be using, such as Google Meet, Zoom, or Microsoft Teams, and include the necessary login or meeting ID details.
  • RSVP information: Clearly state the preferred method and deadline for RSVPs. Provide contact information, such as an email address or phone number, where recipients can respond.
  • Add a personalized touch: Consider adding a personal note or message that reflects your enthusiasm and encourages the recipients to attend. You can mention any special highlights or features of the event to generate interest.
  • Closing and contact information: Conclude the invitation message with a warm closing, such as “We hope to see you there!” or “Looking forward to your presence.” Include your contact information, such as your email address or phone number, in case recipients have any questions or need further information.

Is Gmail Meet and Google Meet same?

Hangouts can be found in the Gmail sidebar and at Google Meet, previously named Google Hangouts Meet, is Google’s premium video conferencing software, provided as part of Google Workspace (formerly G Suite). There’s also a free version of Meet.

Yes, Gmail Meet and Google Meet refer to the same video conferencing platform offered by Google. Initially, the service was known as Google Meet, but it was integrated into the Gmail interface, making it accessible directly from the Gmail application or website. As a result, the name “Gmail Meet” emerged as a way to refer to Google Meet within the context of the Gmail ecosystem.

When accessing Google Meet through Gmail, users can find a dedicated tab labeled “Meet” on the left-hand side of the Gmail interface. Clicking on this tab allows users to start or join video meetings without needing to navigate to a separate website or application. This integration provides a seamless experience, as users can manage their emails and conduct video conferences within the same familiar Gmail environment.

Despite the term “Gmail Meet” being used occasionally, it is important to note that the actual name of the service is still Google Meet. The integration with Gmail simply enables users to access Google Meet more conveniently through their Gmail accounts.

Can anyone join a Google Meet if they have the link?

You’ll need to be signed in to a Google Workspace account to create a video meeting. Anyone inside or outside your organisation can join with a link.

Yes, anyone who has the Google Meet link can join a meeting, provided the meeting is set up to allow external participants. Google Meet offers the option to create meetings that can be accessed by both invited participants and individuals with the meeting link.

When you share a Google Meet link with someone, they can simply click on the link to join the meeting. They do not need to have a Google account or be signed in to any specific platform. This makes it convenient for participants who may not have a Google account or are joining from different email providers.

However, it’s important to note that the meeting organizer has control over the meeting settings. They can choose to restrict access to only invited participants or enable the meeting link to be accessible by anyone who has the link. The organizer can also set additional security measures, such as requiring participants to request permission to join or to wait in a virtual lobby until granted access by the organizer.

Is there a permanent Google Meet link?

Google Meet doesn’t promote permanent Meet links, but there is a workaround. Open Google Calendar and create a recurring event with no end date. Select the “Add Google Meet video conferencing” button to generate a link. No, there is no permanent Google Meet link that remains consistent for all meetings. Each Google Meet session generates a unique meeting link that is valid only for that specific meeting. When you create a new meeting in Google Meet, a new link is generated for that particular session.

The purpose of generating unique meeting links for each session is to ensure security and privacy. It helps prevent unauthorized access to meetings and allows organizers to have control over who can join.

However, you can schedule recurring meetings in Google Calendar and use the same Google Meet link for each occurrence of the meeting. In this case, participants can use the recurring meeting link to join the scheduled meetings without needing a new link for each session.

How many times can you use the same Google Meet link?

You can re-use the same Google meeting link for recurring meetings for up to 90 days. This allows the convenience of using the same link for a period of time without having to create new links for the same meeting. The same Google Meet link can be used for multiple instances of a recurring meeting. When you schedule a recurring meeting in Google Calendar, you can use the same Google Meet link for each occurrence of the meeting within the recurring series.

For example, if you schedule a weekly team meeting every Monday at 10:00 AM and include a Google Meet link in the meeting invitation, participants can use that same link to join the meeting every Monday at the specified time. The recurring nature of the meeting allows for consistent use of the Google Meet link without the need to generate a new link for each instance.

Using the same Google Meet link for recurring meetings offers convenience and simplifies the process for participants. They can save the link and easily access the meeting without requiring a new invitation or link for each occurrence.

how to send a google meet invitation

However, it’s important to note that the same Google Meet link should not be shared beyond the intended participants or used for unrelated meetings. Sharing the link with unauthorized individuals or using it for different meetings can compromise the security and privacy of the meetings.


Sending a Google Meet invitation is a straightforward process that allows you to organize and connect with others in virtual meetings, presentations, and collaborative sessions. By following the steps outlined in this guide, you can effortlessly send Google Meet invitations and ensure a smooth and efficient gathering.

Whether you are hosting a business meeting, conducting a training session, or arranging a social event, sending a Google Meet invitation is crucial for bringing participants together in a virtual space. The convenience and user-friendly nature of Google Meet make it an ideal choice for connecting with colleagues, friends, and family members across the globe.

Remember to provide essential details such as the date, time, and purpose of the meeting in your invitation. Additionally, including the Google Meet link or instructions on how to access the meeting is essential for participants to join seamlessly.