How To Send Html Email In Outlook

How To Send Html Email In Outlook


How To Send Html Email In Outlook : Sending HTML emails in Outlook allows you to create visually appealing and dynamic email messages that can enhance your communication and engage your recipients. HTML emails support various formatting options, images, links, and styling that can make your emails more professional and attractive. In this introduction, we’ll explore the process of sending HTML emails in Outlook.

To send an HTML email in Outlook, you need to follow a few steps. First, you need to create your HTML email template using HTML and CSS code. This template can be designed using a text editor or an HTML email editor tool. You can customize the layout, add images, apply styling, and include interactive elements.

Once your HTML email template is ready, you can open Outlook and start composing a new email. In the email editor, switch to the HTML editing mode, which allows you to directly insert your HTML code. Paste your HTML email template into the editor and make any necessary adjustments.

After that, you can add the email recipients, subject, and any additional text content. Preview the email to ensure it appears as intended. Finally, you can send the HTML email to your recipients.

By sending HTML emails in Outlook, you can create visually appealing and engaging email messages that effectively convey your information or marketing content.

How To Send Html Email In Outlook

How do I insert an HTML email into Outlook?

You can inject HTML code into the message body via the Insert as Text option; tab Insert-> (Attach) File-> select the created htm-file-> press the down arrow on the Insert button-> Insert as Text.

To insert an HTML email into Outlook, you can follow these steps:

1. Open Outlook and create a new email by clicking on the “New Email” button.

2. In the email composition window, locate the toolbar and find the “Insert” tab.

3. Within the “Insert” tab, click on the “Attach File” button. This will open a file explorer window.

4. Locate the HTML file on your computer that you want to insert into the email. Select the file and click on the “Insert” button.

5. Outlook will attach the HTML file to the email as an attachment. To ensure that the recipient sees the HTML content directly in the email body, you need to make a small adjustment.

Can you send HTML files in Outlook?

It is a free add-in app for Outlook that embeds HTML code into your account. With the use of the Insert HTML add-in, you can insert your HTML template code on the right section of the add-in form box and use that to send it to your recipients.

Yes, you can send HTML files as attachments in Outlook. Here’s how you can do it:

1. Open Outlook and create a new email by clicking on the “New Email” button.

2. In the email composition window, locate the toolbar and find the “Attach File” button. This will open a file explorer window.

3. Navigate to the location on your computer where the HTML file is saved. Select the HTML file you want to send and click on the “Insert” or “Attach” button (the exact wording may vary depending on your version of Outlook).

4. Outlook will attach the HTML file to the email as an attachment. The recipient will receive the HTML file along with the email.

It’s important to note that when sending an HTML file as an attachment, the recipient will need to download and open the file separately to view its contents. The HTML file will not be displayed directly within the email body.

If you want to send an email with HTML content displayed directly in the email body, you would need to use the method of inserting the HTML code into the email rather than sending it as a separate file attachment.

How to convert HTML to email template?

  • Click inside the file drop area to upload HTML or drag & drop them.
  • Click on “Save as” menu and select output type what you need.
  • Click on Convert button. .
  • Download link of results will be available instantly after conversion.

To convert an HTML file into an email template, you can follow these steps:

1. Start with an existing HTML file or create a new HTML file that contains the desired design and structure for your email template.

2. Ensure that the HTML file is structured appropriately for an email template. This includes using inline styles instead of external CSS files, as email clients often don’t support external stylesheets.

3. Modify the HTML code to make it compatible with email clients. Some common adjustments include using table-based layouts, inline CSS styles, and limited use of JavaScript or advanced CSS features.

4. Consider the responsiveness of your email template. Ensure that it displays well on various devices and screen sizes by using media queries and responsive design techniques.

5. Test your email template across different email clients and devices to ensure consistent rendering and compatibility. Pay attention to any rendering issues and make necessary adjustments to improve the template’s appearance.

Does Outlook recognize HTML?

These clients use Webkit or Webkit-based rendering engines, so they provide good HTML rendering and don’t usually break your emails.

Yes, Outlook does recognize and support HTML in emails. However, it’s important to note that the rendering of HTML emails can vary between different versions of Outlook and across different email clients. Here are some key points to keep in mind when working with HTML in Outlook:

1. HTML Support: Outlook supports a subset of HTML and CSS properties. While it supports many common HTML tags and basic CSS properties, it may not support more advanced features or CSS3 properties.

2. Compatibility: Different versions of Outlook, such as Outlook for Windows, Outlook for Mac, and Outlook on the web (formerly Outlook Web App), may have slight variations in HTML and CSS support. It’s recommended to test your HTML emails across different versions of Outlook to ensure consistent rendering.

Can I edit HTML in Outlook email?

To edit the HTML source code of a message you are composing in Windows Live Mail or Outlook Express. Select View > Source Edit from the message’s menu. Click on the Source tab at the bottom of the window. Edit the HTML source as much as you like.

In Outlook, you can edit the content of an email, including the HTML source code, to some extent. However, the level of editing capability varies depending on the version of Outlook you are using. Here are some general guidelines:

Outlook for Windows:

1. Open the email you want to edit or create a new email.

2. Go to the “Options” tab in the ribbon and click on “HTML” in the “Format” section. This allows you to switch to HTML editing mode.

3. You can now edit the HTML source code of the email using the provided editor. Make sure to be careful while editing to avoid breaking the structure of the email.

Outlook for Mac:

1. Open the email you want to edit or create a new email.

2. Click on the “Format Text” tab in the ribbon.

3. From the ribbon, click on the “HTML” option in the “Format” section to switch to HTML editing mode.

4. You can now modify the HTML source code of the email.

Outlook on the web (formerly Outlook Web App):

1. Open the email you want to edit or create a new email.

2. Click on the three-dot menu (more options) in the toolbar.

3. From the dropdown menu, select “Show original” or “View source” to display the email’s HTML source code.

4. You can make changes to the HTML code if needed.

How is HTML email sent?

HTML <a> tag provides you option to specify an email address to send an email. While using <a> tag as an email tag, you will use mailto: email address along with href attribute. Following is the syntax of using mailto instead of using http. This code will generate the following link which you can use to send email.

HTML emails can be sent using various methods, depending on your specific requirements and the tools or platforms you are using. Here are two common approaches to sending HTML emails:

1. Email Service Providers (ESPs): Many businesses and individuals use email service providers or email marketing platforms to send bulk HTML emails. These platforms typically provide user-friendly interfaces where you can design and create your HTML email templates, manage your email lists, and schedule or automate email campaigns. ESPs take care of the technical aspects of email delivery, including handling subscriptions, managing bounces and spam filters, and providing analytics on email performance.

2. Custom Email Code and SMTP: If you prefer more control over the email sending process, you can use server-side technologies like PHP, Python, or Node.js to generate and send HTML emails. In this approach, you would typically write code to generate the HTML content, handle email composition (such as subject, sender, and recipient), and utilize the Simple Mail Transfer Protocol (SMTP) to send the email via an SMTP server.

How To Send Html Email In Outlook

Does email accept HTML?

Your email program or service can send and receive emails in two formats; plain text and HTML. Plain text has no formatting at all, not even bold or italics. Technically, if an email has any styling at all, like bold text, different fonts, colors or backgrounds, then it is an HTML email.

Yes, email clients generally accept HTML content in emails. HTML (Hypertext Markup Language) is a widely used markup language for creating web pages, and it can also be used to design and format the content of emails. HTML allows you to include various elements like text, images, links, tables, and styling in your emails, enabling you to create visually appealing and interactive email messages.

However, it’s important to note that different email clients have varying levels of support for HTML and CSS (Cascading Style Sheets). Some email clients may have more limited support for certain HTML and CSS features, resulting in variations in how emails are rendered across different clients and devices. To ensure optimal compatibility and consistent rendering, it is recommended to follow best practices for HTML email coding, including using inline CSS, using HTML tables for layout, optimizing images, and testing your emails across different clients.

Additionally, it’s worth considering that some email clients or recipients may have settings or preferences that disable the display of HTML content for security or privacy reasons. In such cases, the recipient may see a plain text version of the email or be prompted to enable HTML content manually.

How do I open HTML in Outlook?

How do I view the HTML in Outlook? In Microsoft Outlook, double-click to open an email. You’ll see an “Actions” menu under the “Message” tab. Click on that menu and select the “Other Actions,” then click on “View Source” to see the HTML code.

To open an HTML file in Outlook, you can follow these steps:

1. Save the HTML file: If you have an HTML file that you want to open in Outlook, save the file to your computer in a location where you can easily access it.

2. Open Outlook: Launch the Outlook application on your computer.

3. Create a new email: Click on the “New Email” button or navigate to the “File” menu and select “New Email” to open a new email composition window.

4. Insert HTML as the email content: In the email composition window, you will see a ribbon toolbar with various options. Look for the “Insert” tab and click on it. Then, click on the “Attach File” or “Attach Item” button, depending on the version of Outlook you are using.

5. Select the HTML file: A file selection dialog box will appear. Browse to the location where you saved the HTML file in step 1, select the file, and click on the “Insert” or “OK” button.

Outlook will now attach the HTML file to the email, and you will be able to see the HTML content within the email. You can further customize the email, add recipients, subject, and any additional text if needed. When you’re ready, you can send the email with the HTML content to the desired recipients.

How To Send Html Email In Outlook


Sending HTML emails in Outlook opens up a world of possibilities for creating visually stunning and dynamic email messages. By leveraging HTML and CSS, you can customize your email templates, incorporate images, apply styling, and enhance the overall visual appeal of your emails.

While the process may require some technical knowledge, it is well worth the effort. HTML emails allow you to stand out from the crowd and deliver messages that are more engaging and impactful. With the ability to add links, format text, and include interactive elements, you can create a richer and more interactive email experience for your recipients.

Remember to thoroughly test your HTML email templates in different email clients, including Outlook, to ensure consistent rendering across various platforms. Pay attention to compatibility issues and make adjustments as needed to ensure your emails look great for all recipients.

Sending HTML emails in Outlook can be a powerful tool for marketers, businesses, and individuals alike. It allows you to effectively communicate your message, showcase your brand, and make a lasting impression. So, start exploring the world of HTML emails in Outlook and elevate your email communications to the next level.